Fire Inspection Reports: How Important Are They?

Fire Inspection Reports - FireLab

A fire protection professional should inspect your building’s fire protection system regularly. Inspection frequency varies depending on the system (i.e. a fire sprinkler system vs. a fire alarm system). So, the fire inspection reports are considered to be very important. 

Local and national fire codes, such as the National Protection Fire Association or NFPA, determine the standards for inspection and maintenance, as well as the frequency of inspections. 

Fire inspection reports should be generated by the fire protection specialist inspecting a building’s fire prevention systems. This inspection report serves as a health check for a building‘s fire protection system. 

It’s also a necessity for most insurance companies and fire marshals. But how crucial is the report’s professionalism, and how do you make sure it reaches everyone who needs it? WE, we will talk about it in the below-given section:

What Should Be Included In Fire Inspection Reports? 

What Should Be Included In Fire Inspection Reports? 

When a fire protection professional visits your business to conduct an inspection, he or she will use a set of criteria or standards to evaluate the system’s functionality and general operation. 

These guidelines are derived from NFPA guidelines and codes. Depending on the requirements of the local authority, there may be some differences.

A professional inspection report should include a full analysis of the “health” of your system as well as a complete description of all standards that must be satisfied per code. A detailed report may include the technician’s notes, photographs of defects, and information about past inspections.

A professional inspection report should include the following basic elements:

  • Inspector’s name
  • Date of the inspection
  • Inspection location and customer contact information
  • Individual NFPA code references 
  • Inventory of all detectors, devices, and other equipment, as well as dates and status of prior inspections
  • Checklist of specific standards for that system

The NFPA establishes these criteria, which vary by system type. 

NFPA 25, the Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, for example, specifies the requirements for fire sprinkler system inspection, while NFPA 2001, the Standard on Clean Agent Fire Extinguishing Systems, specifies the requirements for total flooding as well as local application clean agent systems.

The following are some instances of professional inspection reports:

  • Report on clean agent fire extinguishers every six months
  • Report on annual fire extinguisher inspection
  • Inspection of the fire alarm system on an annual basis
  • Inspection of fire sprinkler systems on an annual basis

What To Look For In The Inspection Reporting System Of A Fire Protection Company

NFPA standards and local fire codes should be linked in a professional inspection report. All requirements for each system type should be simple to understand and decisive.

Turnaround time, delivery, and formatting are all things to look for in a professional report.

Many fire protection firms require seven or more working days to compile a comprehensive inspection report for the customer. 

Final Verdict

For many business owners, a paper inspection report is inconvenient. It also has a shabby appearance and might be difficult to read. 

You’ll also be responsible for scanning the document and uploading or emailing the report to the necessary persons (i.e. your local Fire Marshal). Your work will become very easy by opting for the assistance of a fire inspection company.